TKL Admin Assistant

KTUNAXA NATION COUNCIL

ADMINISTRATIVE ASSISTANT

PERMANENT, full time

tRADITIONAL KNOWLEDGE AND

LANGUAGE sector (tkl)

POSITION SUMMARY

This permanent, full-time position reports to the Director of the Traditional Knowledge and Language Sector; to provide efficient and effective administrative; organizational; coordination support.

DUTIES AND RESPONSIBILITIES:

Greet public, direct calls and respond to inquiries in a professional manner.
Work in a team effort with staff and volunteers of the Interpretive Centre.
Assist with computer record databases for the Interpretive Centre accession, membership, and monetary donations.
Prepare the Interpretive for opening to the public, maintain security, and secure facilities at closing.
Ensures availability of merchandise and services by reviewing current contracts, and maintaining inventories.
Assist with the development of computer generated signs, lists and exhibit labels.
Execute sales of Interpretive Centre gift shop items.
Assist with the special event set up needed for programs, open houses and tours.
Information/documents management and Purchase Order initiation/process management.
Coordinate incoming/outgoing mail, courier and faxes.
Coordinate travel arrangements; bookings and payments.
Perform the necessary housekeeping functions in workspace and exhibit areas.
Procure office supplies and equipment and coordinate repairs and maintenance.
Coordinate and provide clerical support service for internal staff meetings, board meetings, committees, etc., including booking and preparation of facilities, arrangement for refreshments/meals, the preparation of agendas and minutes, and the preparation of Board correspondence
Compose correspondence, including drafts of financial and/or other reports as requested.
Compile data/manuals related to operations, policies, and procedures.
Arrange and participate in, conferences, meetings and other events as directed.
Other duties as assigned by the Director.

QUALIFICATIONS:

Post secondary Diploma (ie business or general administration) preferred
Minimum 2-3 years related experience; preferably in a First Nation environment
Excellent written and verbal communication skills
Demonstrated proficiency in Microsoft Word, PowerPoint, Excel, etc.
Very strong interpersonal skills
Demonstrated ability to lead multiple priorities/projects of a significant scope in a fast-paced environment
Work both independently or as part of a team when required
Strong organizational skills, critical thinking skills and keen attention to detail
A proven ability to prioritize work and meet deadlines
Honest, respectful and trustworthy
Possess cultural awareness and sensitivity
Flexible; able to work evenings and weekends on occasion
Demonstrate sound work ethics
Driver’s license and reliable transportation.
Knowledge and awareness of Ktunaxa culture, language and traditions